Create custom roles tailored to your team's specific needs. Define exactly what permissions each role has for granular access control.
Why Custom Roles?
Default roles work for most guilds, but custom roles let you create specific permission sets for unique team structures. For example:
- A "Senior Reviewer" who can delete applications but not manage templates
- A "Template Designer" who can only work on templates
- An "Integration Manager" who handles external services only
Creating a Custom Role
- Go to Team → Roles
- Click Create Role
- Enter a name for your role
- Select the permissions to grant
- Save the role
Screenshot: Custom role creation
Available Permissions
When creating a custom role, you can toggle these permissions:
| Permission | Description |
|---|---|
| applications.view | View all applications in the guild |
| applications.process | Move applications between workflow stages |
| applications.delete | Permanently delete applications |
| applications.export | Export application data to CSV |
| templates.view | View templates and their settings |
| templates.create | Create new templates |
| templates.edit | Modify existing templates |
| templates.delete | Delete templates |
| templates.publish | Publish and unpublish templates |
| workflows.manage | Create and edit workflow stages |
| team.view | View team members |
| team.invite | Invite new team members |
| team.remove | Remove team members |
| team.roles | Manage roles and permissions |
| integrations.manage | Configure third-party integrations |
| settings.edit | Modify guild settings |
Example Custom Roles
Here are some common custom role configurations:
Senior Reviewer
Can process and delete applications, but can't modify templates.
Template Designer
Focuses solely on creating and managing templates.
Junior Reviewer
View-only access with ability to add notes.
Pro Tip
Start with the default role that's closest to what you need, then create a custom role that adds or removes specific permissions.
Role Position
Custom roles sit between the built-in roles in the hierarchy. You can drag custom roles to reorder them relative to each other.
Editing and Deleting Custom Roles
To modify or remove a custom role:
- Go to Team → Roles
- Find your custom role
- Click Edit to modify permissions, or Delete to remove
Important
When you delete a custom role, all members with that role will be moved to the default Reviewer role. Make sure to reassign members before deleting if needed.
Plan Limits
The number of custom roles you can create depends on your plan:
| Plan | Custom Roles |
|---|---|
| Free | 1 custom role |
| Pro | 5 custom roles |
| Enterprise | Unlimited custom roles |