Learn how Guildbase's role system works and how permissions control what team members can do within your guild.
Understanding Roles
Roles in Guildbase define what actions team members can perform. Each guild comes with default roles, and you can create custom roles to match your team structure.
Owner
Full access to everything. Cannot be removed or have permissions changed.
Admin
Full access except billing and ownership transfer.
Manager
Can manage applications and templates but not guild settings.
Reviewer
Can view and process applications but not change templates or settings.
Permission Categories
Permissions are organised into logical groups:
| Category | Permissions |
|---|---|
| Applications | View, Process, Delete, Export |
| Templates | View, Create, Edit, Delete, Publish |
| Workflows | View, Create, Edit, Delete |
| Team | View Members, Invite, Remove, Manage Roles |
| Integrations | View, Configure, Disconnect |
| Settings | View, Edit Guild Settings, Manage Billing |
Default Role Permissions
Here's what each default role can do:
| Permission | Owner | Admin | Manager | Reviewer |
|---|---|---|---|---|
| View Applications | ✓ | ✓ | ✓ | ✓ |
| Process Applications | ✓ | ✓ | ✓ | ✓ |
| Delete Applications | ✓ | ✓ | ✓ | - |
| Manage Templates | ✓ | ✓ | ✓ | - |
| Manage Workflows | ✓ | ✓ | ✓ | - |
| Manage Integrations | ✓ | ✓ | - | - |
| Manage Team | ✓ | ✓ | - | - |
| Guild Settings | ✓ | ✓ | - | - |
| Billing | ✓ | - | - | - |
| Transfer Ownership | ✓ | - | - | - |
Role Hierarchy
Roles follow a hierarchy where higher roles can manage lower ones:
Note
You can only assign roles that are below your own level. Admins can assign Manager and Reviewer roles, but not Admin or Owner.
Changing Member Roles
- Go to your guild's Team page
- Find the member you want to update
- Click the role dropdown
- Select the new role
- Confirm the change
Screenshot: Changing member roles
Caution
Be careful when promoting members to Admin. They will have nearly full access to your guild, including the ability to remove other team members.