Platform Features | Guildbase

Applications Dashboard

Manage applications at scale seamlessly

View, filter, and manage all your applications from one powerful dashboard. Track stages, review history, and make decisions faster with our intuitive interface.

Advanced filtering and search

Risk flags at a glance

Real-time statistics

Total

247

Pending

Accepted

189

Rejected

Recent Applications

Applicant	Template	Stage	Risk
Jordan_Gaming jordan#4521	Police Officer	Interview	Low
Alex_Morgan alex_m#1234	EMS Application	Under Review	Medium
SamChen_RP samchen#9012	Staff Application	Accepted	Low

Application Workflows 3 Workflows

Standard Application

Default workflow for all templates

Default

Submitted

Review

Interview

Decision

Fast Track

For returning members

Active

Submitted

Decision

Custom Workflows

Design your own process

Create custom multi-stage workflows for different application types. Define stages, configure actions, and automate decisions to fit your community's needs.

Unlimited custom stages

Automatic stage actions

Color-coded stages

Ticket System

Discord-integrated support tickets

A powerful ticket system that works seamlessly with Discord. Create customizable ticket panels, respond from Discord or the web dashboard, and never miss a support request.

Hybrid management - Discord & web

Advanced panel customisation

Ratings & feedback collection

Professional HTML transcripts

Support Tickets

3 open tickets

ticket-0847 Open General Support

Hey, I need help with setting up my role permissions...

Alex_Gaming 2 min ago 4 messages

ticket-0846 Awaiting Reply Bug Report

Found an issue with the application form not saving...

Sarah_Dev 15 min ago 7 messages

ticket-0845 Closed

Thanks for the quick help! Everything works now.

Mike_Player Transcript

support-tickets

Guildbase BOT

🎫 Need Help?

Click the button below to create a support ticket. Our team will assist you as soon as possible!

Panel Customisation

Embed Color

#10b981

Button Style

Button Text

➕ Create Ticket

Customisable Panels

Your brand, your style

Design ticket panels that match your community's identity. Customize colors, button styles, embed content, and add intake forms to collect information upfront.

Custom embed colors & content

Multiple button styles & emojis

Intake forms for ticket context

Dropdown panels for categories

Hybrid Management

Respond from anywhere

Your team can respond to tickets directly in Discord or through the Guildbase dashboard. Messages sync in real-time, so you never miss a beat regardless of where you work.

Real-time message sync

Web dashboard for power users

Native Discord experience

ticket-0847 Open

Alex_Gaming • General Support

Synced

Alex_Gaming 2:34 PM via Discord

Hey, I need help setting up moderator permissions for my team. They should be able to kick/ban but not access settings.

Sarah_Support Staff 2:35 PM via Web

Hi! I can help with that. Go to Server Settings > Roles, then enable "Kick Members" and "Ban Members" for the Moderator role. Make sure "Administrator" stays off.

Alex_Gaming 2:37 PM via Discord

Perfect, that worked! Thanks for the quick help!

Messages sync instantly to Discord channel #ticket-0847

Create Support Ticket

Category *

Subject *

Describe your issue *

Priority

Form Response Preview

Category: General Support

Subject: Role permissions help

Description: I need help setting up moderator permissions...

Priority: Medium

Intake Forms

Gather context before the conversation

Add custom intake forms to your ticket panels. Collect essential information upfront so your team can provide faster, more accurate support from the first message.

Custom form fields per panel

Required & optional fields

Text, dropdown & priority fields

Responses shown in ticket channel

Professional Transcripts

Beautiful, searchable records

Every closed ticket generates a professional HTML transcript. Perfect for record-keeping, training, or resolving disputes. Stored securely in the cloud with configurable retention.

Clean HTML format

Download anytime

Secure cloud storage

30-365 day retention

ticket-0847 Transcript

Closed on Feb 9, 2026 • 12 messages

Alex_Gaming Feb 9, 2026 at 2:34 PM

Hey, I need help with setting up my role permissions for the new moderator team.

Support Team Staff Feb 9, 2026 at 2:35 PM

Of course! I'd be happy to help. What specific permissions are you looking to configure?

Alex_Gaming Feb 9, 2026 at 2:36 PM

I want them to be able to kick/ban users and manage messages, but not access server settings.

Support Team Staff Feb 9, 2026 at 2:38 PM

Perfect! Go to Server Settings > Roles, select the Moderator role, and enable "Kick Members", "Ban Members", and "Manage Messages". Leave "Administrator" disabled.

Alex_Gaming Feb 9, 2026 at 2:40 PM

That worked perfectly, thank you so much for the quick help!

12 messages Duration: 6 minutes

5/5

Ticket Closed

How was your support experience?

Ratings & Feedback

Measure customer satisfaction

Collect feedback after every ticket with star ratings and optional comments. Understand how your team is performing and identify areas for improvement.

1-5 star rating system

Optional feedback comments

Track team performance

Template Builder

Drag and drop form builder

Build beautiful application forms with our intuitive drag-and-drop builder. Choose from 25+ field types including Discord fields, social media, file uploads, and more.

25+ field types

Discord & social fields

File, image & signature uploads

Basic

Short Text

Long Text

Dropdown

Social

Discord

Police Officer Application

What is your character name? *

Why do you want to join? *

Discord Username

Team Members

Manage who can access and review applications

ServerOwner

owner#0001

Owner

AdminUser

admin#1234

Admin

Reviewer_01

reviewer#5678

Reviewer

Reviewer Permissions

View Applications Add Comments Move Stages Manage Templates

Team Management

Collaborate with your team

Invite team members with role-based permissions. Control who can view, review, and manage applications with granular access controls.

Role-based access control

Unlimited team members

Internal commenting

Integrations

Connect your tools

Seamlessly integrate with Discord, FiveRoster, and more. Automate role assignments, send notifications, and sync data across platforms.

Discord notifications & roles

FiveRoster sync

Webhooks & API

Integrations

Connect external services to automate workflows

Discord

Connected

Notifications, role sync, DMs

FiveRoster

Connected

Roster & department sync

Steam

Coming Soon

Game ownership verification

Webhooks

Active

Custom event triggers

Risk Analysis

Automatic detection for suspicious applications

PRO

AI Content Detection

Detects ChatGPT, Claude, and other AI-generated text

87% confidence

"I am deeply passionate about serving the community and believe my extensive experience in roleplay scenarios would make me an ideal candidate..."

Copy-Paste Detection

Detects copied responses across applications

3 matches

Fast Submission

Completed in under 2 minutes

1m 23s

Risk Analysis

Spot low-effort applications

Automatically detect AI-generated content, copy-pasted responses, and suspiciously fast submissions. Make informed decisions with risk flags on every application.

AI content detection

Copy-paste detection

Submission time tracking

Exams & Certification

Test them before you trust them

Build proper exams on your rules, procedures or handbook. Set a pass mark, add a time limit, and let the results decide who moves forward instead of a reviewer guessing whether someone actually read anything.

Question pools, shuffling and time limits

Lockdown mode and anti-cheat proctoring

Certificates anyone can verify

Discord role granted on a pass

Applications can require a passed exam before they are accepted, so certification and recruitment are one pipeline rather than two.

Certificate of completion

Police Department Certification

Issued to Alex Mercer

Verified

Score

92%

Grade

Distinction

Valid until

12 months

Verification code

GB-4F7A-9C2D-81BE

Check any code at /verify/certificate

Anyone can check it

Public verification, no account needed

Expires on your terms

Set a validity period, roles removed on expiry

Revocable

Withdraw a certificate and verification shows it

Forms

Anonymous reports that still know who is allowed to send them

Not everything you need to ask is a recruitment decision. Player reports, waitlists, event sign-ups and feedback all want a form that collects an answer and is finished — no stages, no reviewers, no accept button.

Responses stored with no account attached

Anonymous and still gated by Discord role

One response per person, without a name

Discord and email alerts you write yourself

Unlimited forms and unlimited responses on every plan, including Free. How forms work →

Northwind RP

Player Report

Anonymous

Before you submit

Member of Northwind RP

Holds the Verified role

One response per person

Anonymous

met: Member, Verified role

New

Who are you reporting?

SomePlayer

What happened?

They were abusive in voice chat, repeatedly, after being asked to stop.

Your staff see the answers and which requirements were met. Nobody — including you — can see who sent it.

Gaming Guild/Clan Roleplay Community Esports Team Discord Community Content Creator

FiveM Whitelist Application

18 fields 1.2k imports

Preview Import

Staff Application (Full)

24 fields 940 imports

Preview Import

Police Department Intake

21 fields 610 imports

Preview Import

Raid Team Application

16 fields 480 imports

Preview Import

Community Templates

Start from a form that already works

Nobody should write a whitelist form from a blank page. Browse forms other communities have published, preview every question before you commit, and import one into your guild in a couple of clicks.

Preview every question before importing

Publish your own for other communities

Filtered by community type

Verified templates are flagged

Browse the library Templates by game

Every feature in detail

Each of these has its own page covering what it does, how it is set up and the questions communities ask about it.

Application Forms

Drag-and-drop builder with 25+ field types

Forms

Anonymous reports, waitlists and anything else

Documents

Handbooks, rules and guides on your own doc site

Workflows

Multi-stage review with automatic actions

Discord Integration

Roles, nicknames and notifications, automatically

Exams & Certificates

Test applicants, issue verifiable certificates

Team & Permissions

Role-based access for your staff team

Risk Analysis

Flag AI-written and low-effort applications

Support Tickets

Ticket panels with transcripts and categories

API & Webhooks

REST API, webhooks and in-game apply

Age Verification

Confirm applicants meet your age requirement

Community Templates

Import a form another community built

Setting up for a particular game? The game pages describe how communities in each one put these together.

The all-in-one platform
for online communities

Manage applications at scale seamlessly

Application Workflows 3 Workflows

Design your own process

Discord-integrated support tickets

Support Tickets

Your brand, your style

Respond from anywhere

Create Support Ticket

Gather context before the conversation

Beautiful, searchable records

Ticket Closed

Measure customer satisfaction

Drag and drop form builder

Team Members

Collaborate with your team

Connect your tools

Integrations

Risk Analysis

Spot low-effort applications

Test them before you trust them

Anonymous reports that still know who is allowed to send them

Start from a form that already works

Every feature in detail

Application Forms

Forms

Documents

Workflows

Discord Integration

Exams & Certificates

Team & Permissions

Risk Analysis

Support Tickets

API & Webhooks

Age Verification

Community Templates

Ready to streamline your applications?

We are using cookies to improve your experience!

The all-in-one platform for online communities

Manage applications at scale seamlessly

Application Workflows 3 Workflows

Design your own process

Discord-integrated support tickets

Support Tickets

Your brand, your style

Respond from anywhere

Create Support Ticket

Gather context before the conversation

Beautiful, searchable records

Ticket Closed

Measure customer satisfaction

Drag and drop form builder

Team Members

Collaborate with your team

Connect your tools

Integrations

Risk Analysis

Spot low-effort applications

Test them before you trust them

Anonymous reports that still know who is allowed to send them

Start from a form that already works

Every feature in detail

Application Forms

Forms

Documents

Workflows

Discord Integration

Exams & Certificates

Team & Permissions

Risk Analysis

Support Tickets

API & Webhooks

Age Verification

Community Templates

Ready to streamline your applications?

We are using cookies to improve your experience!

The all-in-one platform
for online communities