The all-in-one platform for online communities

Everything you need to manage applications, automate workflows, and grow your community. Built for community owners, by community owners.

Applications Dashboard

Manage applications at scale seamlessly

View, filter, and manage all your applications from one powerful dashboard. Track stages, review history, and make decisions faster with our intuitive interface.

Advanced filtering and search
Risk flags at a glance
Real-time statistics

Total

247

Pending

12

Accepted

189

Rejected

46

Recent Applications
Applicant Template Stage Risk

Jordan_Gaming

jordan#4521

Police Officer Interview Low

Alex_Morgan

alex_m#1234

EMS Application Under Review Medium

SamChen_RP

samchen#9012

Staff Application Accepted Low

Application Workflows 3 Workflows

Standard Application

Default workflow for all templates

Default
Submitted
Review
Interview
Decision

Fast Track

For returning members

Active
Submitted
Decision
Custom Workflows

Design your own process

Create custom multi-stage workflows for different application types. Define stages, configure actions, and automate decisions to fit your community's needs.

Unlimited custom stages
Automatic stage actions
Color-coded stages
Template Builder

Drag and drop form builder

Build beautiful application forms with our intuitive drag-and-drop builder. Choose from 25+ field types including Discord fields, social media, file uploads, and more.

25+ field types
Discord & social fields
File, image & signature uploads

Basic

Short Text
Long Text
Dropdown

Social

Discord
Police Officer Application

Team Members

Manage who can access and review applications

ServerOwner

owner#0001

Owner

AdminUser

admin#1234

Admin

Reviewer_01

reviewer#5678

Reviewer

Reviewer Permissions

View Applications Add Comments Move Stages Manage Templates
Team Management

Collaborate with your team

Invite team members with role-based permissions. Control who can view, review, and manage applications with granular access controls.

Role-based access control
Unlimited team members
Internal commenting
Integrations

Connect your tools

Seamlessly integrate with Discord, FiveRoster, and more. Automate role assignments, send notifications, and sync data across platforms.

Discord notifications & roles
FiveRoster sync
Webhooks & API

Integrations

Connect external services to automate workflows

Discord

Connected

Notifications, role sync, DMs

FiveRoster

Connected

Roster & department sync

Steam

Coming Soon

Game ownership verification

Webhooks

Active

Custom event triggers

Risk Analysis

Automatic detection for suspicious applications

PRO

AI Content Detection

Detects ChatGPT, Claude, and other AI-generated text

87% confidence

"I am deeply passionate about serving the community and believe my extensive experience in roleplay scenarios would make me an ideal candidate..."

Copy-Paste Detection

Detects copied responses across applications

3 matches

Fast Submission

Completed in under 2 minutes

1m 23s
Risk Analysis

Spot low-effort applications

Automatically detect AI-generated content, copy-pasted responses, and suspiciously fast submissions. Make informed decisions with risk flags on every application.

AI content detection
Copy-paste detection
Submission time tracking

Ready to streamline your applications?

Join thousands of online communities already using Guildbase. Get started in minutes, not hours.

Free Forever No Credit Card Setup in 2 Minutes