Documentation your community will actually read

Every community has the same set of documents: the rules, the raid policy, the onboarding guide, the thing that explains what each Discord channel is for. Most of them live in a pinned message nobody scrolls back to, a Google Doc with the wrong sharing settings, or a channel that made sense to whoever wrote it in 2021.

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Guild Handbook

Read this before your first raid night.

Public

Pages

Welcome

Joining

Channels

Loot policy

Welcome to Nightfall

1 min read · Updated 2 days ago

Edited by officer · revision 7

One link, a page tree, search and a theme that is yours. Import the Word file or Google Doc you already have and start from that.

What you get with Documents

Guildbase Documents gives each of those a real home — a small documentation site with a page tree, a search box and a link you can hand to anyone. You write it in an editor that works the way a document editor should, or you bring what you have already written across from Word, a PDF or a Google Doc and start from that instead of a blank page.

Pages inside a document

A document is a handbook and pages are its parts, nested up to four levels deep. Drag them into order and the reader's sidebar follows.

Write it or import it

A rich editor with a Markdown mode, plus import from Word, PDF, OpenDocument, RTF, Markdown, HTML and a Google Docs share link. Headings, tables and lists survive the trip.

Every edit is kept

Revisions record who wrote what and when, with a line-by-line diff of any two and a restore that writes a new revision rather than erasing the ones after it.

Draft and publish separately

Edit a live page without readers seeing it until you publish. Your team previews drafts at the same URL the public gets a 404 from.

It looks like your community

Six themes, a seven-colour palette, nineteen fonts, content width, corner radius, sidebar side, logo, banner, favicon and your own CSS — against a live preview as you change it.

Public, unlisted or members only

Set it for the whole document or override it per page, gated on Discord roles the same way the rest of Guildbase is. Readers get search, a table of contents and PDF, Markdown or HTML downloads.

How it works

01
Create a document, or drop in the Word file or Google Doc you already have
02
Write your pages and drag them into the order a new member should read them
03
Set the theme, colours and fonts so the page looks like your community
04
Publish, and share one link that works on a phone as well as a desktop

Documents FAQs

How is this different from pinning a message in Discord?

A pinned message cannot be searched properly, cannot be split into pages, has no history of who changed what, and cannot be read by anyone who is not in your server. A document is a page with an address you can put anywhere.

Can I bring across a handbook I have already written?

Yes. Import from .docx, .doc, .odt, .rtf, .md, .html, .txt or .pdf, or paste a Google Docs share link. Headings become headings, tables stay tables, and lists keep their nesting rather than arriving as one long paragraph.

Do I need to know Markdown?

No. The editor is a normal rich text editor with a toolbar. There is a Markdown mode if you prefer it, and you can switch between the two on the same page.

Can I keep a document private to my members?

Yes. A document can be public, unlisted or members only, and any single page can override that. Members-only pages are gated on Discord roles, and anyone without access gets a 404 rather than a login wall that confirms the page exists.

How much can I change how the page looks?

Enough that it stops looking like our product. Pick a theme or set all seven palette colours yourself, choose heading and body fonts, set the content width and corner radius, put the sidebar on either side, upload a logo, banner and favicon, and write your own CSS on top. A live preview shows the result as you go.

What happens when someone shares the link?

The preview card is drawn from that document's own colours — a light theme produces a light card, a dark theme a dark one — with the page title, your guild name and the reading time on it.