Minecraft whitelist and staff applications, without the Google Form
Whitelisted SMPs are only as good as the people on the whitelist. A Google Form dumps responses into a spreadsheet nobody opens, gives applicants no way to check their status, and leaves your staff team copying usernames into commands by hand.
No card required · Free plan available · Set up in an afternoon
Minecraft
Survival & Sandbox
Also searched as
SMP · Java Edition · Bedrock · survival multiplayer · MC server
Recognise any of this?
Whitelist responses sitting in a spreadsheet with no review workflow
Applicants asking "any update?" in general chat every day
Staff applications and whitelist applications tangled in the same form
Guildbase replaces that with a real application portal for your server: custom whitelist forms, separate staff and builder tracks, a review queue your moderation team actually shares, and automatic Discord roles when someone is accepted.
Applications Minecraft communities actually run
Every one of these is its own template with its own questions, requirements, reviewers and workflow. Build the ones you need and ignore the rest.
SMP whitelist applications
Your standard survival whitelist: age, playstyle, how they found the server and why they want to join a community rather than a free-for-all.
Staff and moderator applications
Moderation intake with situational questions, timezone coverage and an exam on your rules before anyone is trusted with commands.
Builder and build team applications
Collect portfolio links, screenshots and build style so your build team lead can review actual work rather than promises.
Helper and support applications
A lighter entry role for players who want to help newcomers, with a clear progression path into full moderator.
Developer and plugin applications
Recruit plugin developers with questions about Java, Spigot or Paper experience and links to previous work.
Event and team signups
Run signups for build competitions, PvP tournaments or seasonal events without opening a new form every time.
What Guildbase does for Minecraft communities
The features that matter when you are running intake for Minecraft, not a generic form builder.
Branded whitelist portal
Your server colours, logo and public page instead of a bare Google Form. Applicants land somewhere that looks like your server, not like a homework assignment.
Discord roles on acceptance
Accepted players get the whitelisted role automatically, with the applicant role removed and nicknames set to their in-game name if you want.
Rule comprehension exams
Attach an exam to your staff or whitelist application so applicants have to demonstrate they read the rules before a human ever reviews them.
Account age requirements
Require a minimum Discord account age to keep throwaway alt accounts out of your whitelist queue automatically.
Applicant status tracking
Applicants can log in and see exactly which stage they are at, which ends the "any update?" messages in general chat.
Shared review queue
Your whole moderation team reviews from one queue, with assigned reviewers, internal notes and permissions so juniors cannot accept on their own.
See the full platform feature list, or compare what is included on each plan on the feature comparison page.
Setting up Minecraft applications takes an afternoon
Create your community
Sign up with Discord, Google or email, create your community and connect your Discord server.
Build your form
Drag your questions into place, or start from a community template someone has already built for Minecraft.
Set requirements and stages
Decide who can apply, add review, interview and exam stages, and choose which Discord roles get applied at each one.
Share one link
Post your public page in Discord and your server listing. Applications land in a queue your whole staff team shares.
Browse community templates to start from a form someone else has already built and tested.
Questions worth asking on a Minecraft application
Steal these. They are the questions that separate applicants who will stick around from applicants who wanted to see what was behind the form.
- 1 What is your Minecraft username and Java or Bedrock edition?
- 2 How long have you played Minecraft and what do you enjoy building?
- 3 What are you hoping to get out of a whitelisted SMP?
- 4 Have you been banned from a Minecraft server before? What happened?
- 5 A player is griefing spawn and no staff are online. What do you do?
- 6 Which timezone are you in and when are you usually online?
- 7 Link screenshots of builds you are proud of.
- 8 Do you agree to follow our rules and use of mods policy?
Minecraft application FAQs
Can I use Guildbase for a whitelisted SMP?
Yes, that is one of the most common uses. You build a whitelist application template with the questions you care about, share the link in your Discord or on your server site, and review submissions from a single queue instead of a spreadsheet.
Does it automatically whitelist players in-game?
Guildbase automates the Discord side — roles, nicknames and notifications — and exposes webhooks and an API on paid plans so you can trigger your own whitelist command when an application is accepted.
Can I run staff applications separately from whitelist applications?
Yes. Each application type is its own template with its own questions, requirements and reviewers. You can also require someone to already be whitelisted before their staff application is accepted.
Can applicants see whether they were accepted?
Yes. Applicants get an account where they can track the status of every application they have submitted, and you can send Discord and email notifications automatically when a stage changes.
Is it free for a small Minecraft server?
The free plan covers one server with two application templates, which is enough for a whitelist form and a staff form. Larger servers with more templates, more staff and unlimited applications can upgrade.
Can I stop people reapplying immediately after a denial?
Yes. Application cooldowns let you set how long a denied applicant must wait, and you can block anyone from submitting a second application while one is still pending.
Still stuck? The help centre covers setup step by step, or ask in our Discord.
Applications for other games
Staff, gamemaster and job applications for Garry's Mod servers running DarkRP, MilitaryRP, SCP-RP and more.
Clan recruitment, whitelist and admin applications for Rust servers and competitive teams.
Staff, moderator and partnership applications for Discord servers, with roles assigned the moment someone is accepted.
Give your Minecraft community a real application system
Free to start, no card required. Bring your Discord server and your first form can be live today.