Roblox group and staff applications that scale past a Google Form
Roblox communities grow fast. One week you are a group of forty, the next you have divisions, a training team, a moderation team and three hundred people asking how to join. Google Forms and Discord threads stop working somewhere around the second week.
No card required · Free plan available · Set up in an afternoon
Roblox
Roleplay
Also searched as
Roblox group · Roblox community · Roblox division · Roblox ranking
Recognise any of this?
Alt accounts spamming applications with no way to filter them out
Division applications, staff applications and transfers all in one form
No record of who reviewed what, so decisions get argued about later
Guildbase gives Roblox groups a real intake system: branded application forms for each division and rank, requirements that filter out alts before review, exams for staff candidates, and automatic Discord roles when someone is accepted.
Applications Roblox communities actually run
Every one of these is its own template with its own questions, requirements, reviewers and workflow. Build the ones you need and ignore the rest.
Group membership applications
The main intake for joining your group, with the questions that actually predict whether someone sticks around.
Staff and moderator applications
Moderation intake with situational judgement questions and an exam on your rules before anyone gets a rank.
Division and department applications
Separate intake for each division, each with its own requirements, reviewers and rank on acceptance.
Trainer and HR applications
Recruit the people who run your training sessions, with questions about availability and past leadership experience.
Developer and builder applications
Collect portfolios from scripters, builders and UI designers, with links to previous Roblox work.
Transfer and promotion requests
Handle internal moves between divisions as their own tracked application rather than a DM to a leader.
What Guildbase does for Roblox communities
The features that matter when you are running intake for Roblox, not a generic form builder.
Alt account filtering
Require a minimum Discord account age, a verified email and 2FA before an application can be submitted, so throwaway alts never reach your reviewers.
Rank roles handled automatically
Assign the right Discord role for the division or rank on acceptance, remove the applicant role, and set nicknames to match your group format.
Exams before promotion
Attach a rules or procedure exam to staff and trainer applications, with question pools, timers and anti-cheat so answers cannot simply be shared around.
Multi-stage review with interviews
Move applications through screening, interview and final approval stages, with a required interview step and assigned reviewers at each stage.
Per-division permissions
Give each division lead access to their own applications only, with role based permissions across your whole staff team.
Public group page
A public page listing everything currently open to apply for, so you have one link to pin instead of six separate forms.
See the full platform feature list, or compare what is included on each plan on the feature comparison page.
Setting up Roblox applications takes an afternoon
Create your community
Sign up with Discord, Google or email, create your community and connect your Discord server.
Build your form
Drag your questions into place, or start from a community template someone has already built for Roblox.
Set requirements and stages
Decide who can apply, add review, interview and exam stages, and choose which Discord roles get applied at each one.
Share one link
Post your public page in Discord and your server listing. Applications land in a queue your whole staff team shares.
Browse community templates to start from a form someone else has already built and tested.
Questions worth asking on a Roblox application
Steal these. They are the questions that separate applicants who will stick around from applicants who wanted to see what was behind the form.
- 1 What is your Roblox username and current group rank?
- 2 How long have you been active in this community?
- 3 Which division are you applying to, and why that one?
- 4 A member is breaking the rules during a training session. What do you do?
- 5 What is your timezone and typical weekly availability?
- 6 Have you held staff positions in other Roblox groups? Which ones?
- 7 Have you ever been demoted or removed from a group? Explain.
- 8 Why should we pick you over another applicant with the same experience?
Roblox application FAQs
Can Guildbase handle applications for multiple Roblox divisions?
Yes. Create one application template per division or rank, each with its own questions, requirements, reviewer team and Discord role on acceptance. Division leads can be given access to only their own applications.
How do I stop alt accounts from spamming applications?
Set requirements before the form can be submitted: a minimum Discord account age, a verified email address, two-factor authentication, or membership of your Discord server. Alt accounts fail these checks before a reviewer ever sees them.
Can I test applicants on our rules?
Yes. The exam system lets you attach a timed exam with question pools and anti-cheat measures, then require a pass before the application can proceed. It is particularly useful for moderator and trainer intake.
Does it assign Discord roles when someone is accepted?
It does. Workflow stage actions can add and remove Discord roles and change nicknames automatically, so accepting an application ranks the person in Discord at the same time.
Can members apply to transfer between divisions?
Yes. Transfers work well as their own application template, gated on the outcome of a previous application so only current members in good standing can submit one.
Is Guildbase suitable for a small Roblox group?
Yes. The free plan gives you one group with two application templates, which covers a membership form and a staff form. You can upgrade as you add divisions and staff.
Still stuck? The help centre covers setup step by step, or ask in our Discord.
Applications for other games
Department, session and staff applications for ER:LC communities, from PD and fire to civilian operations.
Staff, moderator and partnership applications for Discord servers, with roles assigned the moment someone is accepted.
Whitelist applications for SMPs, staff and builder recruitment, and event signups for Minecraft servers of any size.
Give your Roblox community a real application system
Free to start, no card required. Bring your Discord server and your first form can be live today.