An application form builder made for communities, not offices
Google Forms was built for surveys. It has no idea what a Discord account is, cannot tell an alt from a regular, and hands you a spreadsheet at the end. Communities that take recruitment seriously outgrow it within a month.
Field types
Whitelist Application
Section 1 of 3Character name
Backstory · min 300 words
Discord account
What you get with Application Forms
Guildbase gives you a real form builder: drag questions into place, group them into sections, collect Discord and Steam identities as proper fields, and publish a form that looks like it belongs to your community rather than to a search engine.
25+ field types
Short text, long text, multiple choice, dropdowns, dates, numbers, file and image uploads, signatures — plus fields for Discord, Steam and social accounts.
Sections and ordering
Group related questions, reorder by dragging, and keep a long application readable instead of an endless single column.
Word count requirements
Require a genuine answer on the questions that matter, so a character backstory arrives as writing rather than a single line.
Your branding
Colours, fonts, logo and background are yours. On paid plans that extends to custom CSS, gradients and background images.
Preview before publishing
See exactly what an applicant sees before anyone can submit, then publish when the form reads the way you meant it.
Start from a template
Import a form another community has already published and tested, then edit it rather than starting from an empty page.
How it works
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01
Create a template and give it a name applicants will recognise
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02
Drag in your questions and group them into sections
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03
Set requirements deciding who is allowed to submit
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04
Preview it, publish it, and share the link
Application Forms FAQs
How many application forms can I create?
The free plan covers two templates per community, which is enough for a whitelist form and a staff form. Paid plans remove the limit, which matters once you are running separate forms per department or division.
Can I collect Discord and Steam accounts as fields?
Yes. Rather than asking someone to type a username, the form can read a connected Discord or Steam account, so the identity on the application is verified rather than claimed.
Can I brand the form to match my community?
Yes. Colours, logo, fonts and background are configurable on every plan, and paid plans add custom CSS, gradient and image backgrounds and custom fonts.
Can applicants save and come back later?
Applicants have an account, so a submitted application is tracked and visible to them at any time, and they can be allowed to edit it after submitting if you want that.
Can I require a minimum answer length?
Yes. Long-form fields support word count requirements, which is the simplest way to stop one-line answers on questions that need real thought.
Application Forms in practice
How communities in these games use it, with the application types they typically run.
FiveM applications
Whitelist, department and staff applications for FiveM roleplay servers, with Discord roles and in-game apply built in.
Minecraft applications
Whitelist applications for SMPs, staff and builder recruitment, and event signups for Minecraft servers of any size.
Roblox applications
Group, staff and division applications for Roblox communities, with Discord verification and proper review workflows.
Works with
Try Application Forms on your community
Free to start, no card required. Bring your Discord server and set it up this afternoon.