Forms for everything that is not an application
Not every question your community needs to ask is a recruitment decision. A player report, a waitlist, a poll about server rules, a register of interest for an event — none of those need stages, reviewers or an accept button. They need a form that collects an answer and is finished.
Northwind RP
Player Report
Before you submit
Anonymous
met: Member, Verified role
Who are you reporting?
SomePlayer
What happened?
They were abusive in voice chat, repeatedly, after being asked to stop.
No account is stored against the response. Staff see the answers and which requirements were met — never who met them.
What you get with Forms
Guildbase forms do exactly that, and they do one thing a general form tool cannot: collect responses anonymously while still checking that whoever submitted holds a Discord role, is in your server, or has a verified account. Gated and anonymous at the same time, which is what a report form actually needs.
Genuinely anonymous
On an anonymous form no account is stored against the response — not for you, not for your staff, not in the database. Your team sees the answers and nothing else.
Anonymous and still gated
Require a Discord role, server membership, a linked Steam account or a verified email, checked at submit time. Only which requirements were met is recorded, never who met them.
One response per person
A keyed fingerprint stops the same person submitting twice and powers cooldowns, without ever being reversible into a name.
The same builder
The drag-and-drop editor you already use for applications, with every field type: choices, ratings, dates, uploads, signatures and more.
Public, unlisted or members only
Share a link with the world, send it to a handful of people, or keep it to members of your community.
Discord and email alerts
Post each response to a channel with your own message and embed, email your team, and send the person who submitted a receipt.
How it works
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01
Build the form and choose whether responses are anonymous
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02
Add requirements — a Discord role, a verified email, whatever gate you need
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03
Publish and share the link, or keep it to members
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04
Read responses in one place and archive them as you work through
Forms FAQs
Are forms really unlimited on the free plan?
Yes. Forms are not metered. Create as many as you like, collect as many responses as you like, on any plan including Free.
How can a form be anonymous and still have requirements?
The person signs in so the requirements can be checked, and then the response is stored with no account attached. What is kept is a list of the requirements they met — proof the gate held, with nobody named.
Can staff work out who submitted an anonymous form?
No. There is no user id on the response for anyone to look up, including guild owners and platform admins. What is stored instead is a one-way keyed fingerprint that exists only to stop duplicate submissions, and a copy of the database on its own cannot be turned back into a list of names.
What is the difference between a form and an application?
An application runs through stages and ends in an accept or reject. A form is finished the moment it is submitted — no pipeline, no reviewers, no decision.
Can I stop the same person submitting repeatedly?
Yes. Turn off multiple submissions for one response per person, or set a cooldown so they can submit again after a set number of days. Both work on anonymous forms.
Can I get notified when someone responds?
Yes. Post to a Discord channel with a message and embed you write yourself, email any addresses you choose, and optionally send the submitter a confirmation receipt.
Forms in practice
How communities in these games use it, with the application types they typically run.
FiveM applications
Whitelist, department and staff applications for FiveM roleplay servers, with Discord roles and in-game apply built in.
Minecraft applications
Whitelist applications for SMPs, staff and builder recruitment, and event signups for Minecraft servers of any size.
Discord applications
Staff, moderator and partnership applications for Discord servers, with roles assigned the moment someone is accepted.
Works with
Try Forms on your community
Free to start, no card required. Bring your Discord server and set it up this afternoon.