Building a great community requires a great team. Learn how to invite staff members, assign roles, and manage pending invitations.
Accessing Team Management
Navigate to your guild dashboard and click "Team" in the sidebar. You'll see three tabs:
- Members — Current team members and their roles
- Roles — Role configuration and permissions
- Invitations — Pending invites awaiting acceptance
Sending an Invitation
Screenshot: Team invitation modal
- Click the "Invite Member" button
- Enter the person's email address
- Select a role to assign (Admin, Reviewer, or custom role)
- Optionally add a personal message
- Click "Send Invitation"
Note
The invitee must have a Guildbase account. If they don't have one, they'll be prompted to create an account before accepting the invitation.
Default Roles
Guildbase provides three default roles with pre-configured permissions:
| Role | Access Level | Best For |
|---|---|---|
| Owner | Full access to everything | Guild creator only |
| Admin | Manage settings, templates, workflows | Senior staff, managers |
| Reviewer | View and process applications only | Moderators, recruiters |
Managing Pending Invitations
From the Invitations tab, you can:
- View status — See when the invitation was sent
- Resend invitation — Send another email if needed
- Cancel invitation — Revoke before acceptance
Invitation Expiry
Invitations expire after 7 days. If not accepted, you'll need to send a new invitation.
Changing Member Roles
To change a team member's role:
- Go to the Members tab
- Find the member you want to update
- Click the role dropdown next to their name
- Select the new role
Removing Team Members
To remove someone from your team, click the remove button (trash icon) next to their name. They will immediately lose access to the guild.
Warning
Removing a team member cannot be undone. You'll need to send a new invitation if you want to re-add them.
Team Limits
| Plan | Team Members |
|---|---|
| Free | Up to 5 members per guild |
| Pro | Unlimited members |