Squad clan, seeder and admin applications
Squad communities need three different kinds of people: players who will actually squad lead, seeders who will sit on an empty server at 8am, and admins who can be trusted with kick and ban powers. Each needs its own application, and none of them belongs in a Discord thread.
No card required · Free plan available · Set up in an afternoon
Squad
Milsim
Also searched as
Squad clan · seeding team · SL · Squad server · OWI
Recognise any of this?
Admin applications sitting unread while your servers go unmoderated
Seeders promising availability with no record and no follow-up
Different admins applying wildly different standards to the same reports
Guildbase gives your Squad community a proper intake portal: separate applications for clan, seed team and admin, rule exams before anyone gets powers, and Discord roles applied automatically on acceptance.
Applications Squad communities actually run
Every one of these is its own template with its own questions, requirements, reviewers and workflow. Build the ones you need and ignore the rest.
Clan and community applications
Your main intake: hours, squad leading experience, comms quality and availability for organised play.
Admin and moderator applications
Recruit server admins with situational questions on team killing, ticket dumping and handling appeals.
Seed team applications
Recruit the people who fill empty servers, with a clear commitment to specific times and days.
Squad leader certification
Certify SLs with a knowledge exam on comms, fire team management and asset coordination.
Competitive roster applications
Intake for your comp team with role preferences and availability for scheduled matches.
Ban appeals
Handle appeals through tickets so the original ban and appeal outcome are recorded together.
What Guildbase does for Squad communities
The features that matter when you are running intake for Squad, not a generic form builder.
Admin rules exams
Require a pass on a timed exam covering your server rules and admin handbook before anyone reaches an interview for admin powers.
Steam verification
Require a linked Steam account so admin applications can be matched to a real profile and hours.
Separate seed team tracking
Run seeders as their own application with availability recorded, so you know who committed to which slot.
Role automation in Discord
Admin, seeder and clan roles applied automatically on acceptance, with applicant roles removed in the same step.
Interview before powers
Require an interview stage before anyone is granted admin, with the outcome recorded on the application.
Consistent moderation standards
Internal notes and required stages mean every admin candidate is judged the same way regardless of who reviews them.
See the full platform feature list, or compare what is included on each plan on the feature comparison page.
Setting up Squad applications takes an afternoon
Create your community
Sign up with Discord, Google or email, create your community and connect your Discord server.
Build your form
Drag your questions into place, or start from a community template someone has already built for Squad.
Set requirements and stages
Decide who can apply, add review, interview and exam stages, and choose which Discord roles get applied at each one.
Share one link
Post your public page in Discord and your server listing. Applications land in a queue your whole staff team shares.
Browse community templates to start from a form someone else has already built and tested.
Questions worth asking on a Squad application
Steal these. They are the questions that separate applicants who will stick around from applicants who wanted to see what was behind the form.
- 1 Link your Steam profile and give us your Squad hours.
- 2 How often do you squad lead, and are you comfortable on comms?
- 3 A squad is intentionally team killing. Walk through your admin response.
- 4 What is your timezone and when could you seed?
- 5 Have you been an admin on another Squad server? What happened?
- 6 How would you handle a ban appeal from someone you banned yourself?
- 7 What is your experience with organised or competitive play?
- 8 Do you understand and accept our admin conduct policy?
Squad application FAQs
Can I run admin applications for a Squad server?
Yes. Build an admin application template with situational questions, attach an exam on your rules and admin handbook, and require an interview stage before anyone is accepted and granted powers.
Can I track seeders separately from clan members?
Yes. Seed team applications work best as their own template with availability questions, their own reviewers and their own Discord role on acceptance.
Can I certify squad leaders?
Yes. Run SL certification as an exam attached to its own application, so certification is recorded and the role is granted automatically once passed and approved.
Does it assign Discord roles automatically?
Yes. Workflow stage actions add and remove Discord roles and can set nicknames when an application is accepted or moved between stages.
Can I stop unqualified applicants reaching my reviewers?
Yes. Requirements can demand a linked Steam account, verified email, two-factor authentication, membership of your Discord server or a minimum account age before the form can be submitted.
Is there a free plan?
Yes. The free plan covers one community with two application templates, enough for a clan form and an admin form while you get established.
Still stuck? The help centre covers setup step by step, or ask in our Discord.
Applications for other games
Enlistment, section and specialist applications for Arma 3 milsim units, with basic training exams and rank roles.
Whitelist, group and staff applications for DayZ roleplay and hardcore survival servers.
Player tryouts, roster and staff applications for esports orgs across Valorant, CS2, Rocket League and more.
Give your Squad community a real application system
Free to start, no card required. Bring your Discord server and your first form can be live today.